Business Services Specialist

Description

This is paraprofessional work of a varied and highly responsible nature. An employee in a position allocated to this class is responsible for a variety of complex and difficult professional accounting and bookkeeping techniques. Duties require an extensive working knowledge of the organization and programs under the administrator. Technical knowledge and experience in such areas as accounts payable, accounts receivables, cash control, payroll, and generally accepted accounting principles are required. Work varies widely in both subject matter and complexity and requires the exercising of considerable initiative and independent judgment.

Examples of Duties

(Note The following examples of work as listed in this job descriptions are not necessarily descriptive of any one position in the classification. The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

• Serve as assistant to a college administrator by planning, initiating, and carrying to completion, accounting, bookkeeping, clerical, and administrative activities.
• Perform reconciliation of various accounts and bank statements.
• Prepares journal entries for computer input and post ledgers.
• Processes payments for accounts payable and transmits payments to vendors.
• Assists with financial and operational reporting as needed.
• Assists with physical inventory of college property and maintaining inventory records.
• Performs daily payroll operations
• Prepares tax reports and pays appropriate agencies, including federal and state agencies.
• Responsible for separating, checking, disbursing and storing of the daily and monthly reports. Coordinates record retention and destruction.
• Accesses, inputs, and retrieves information and data from a computer.
• Prepares special reports as required and maintains files and records.
• Assist with collection problems, the cashier and student account when necessary.
• Receives incoming mail, carrying to completion those items not requiring the administrator’s attention.

(These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related marginal duties as required.)

Minimum Qualifications

KNOWLEDGE, ABILITIES AND SKILLS:

Knowledge of English usage. Knowledge of filing systems. Knowledge of spelling. Knowledge of office procedures. Knowledge of arithmetic. Knowledge of bookkeeping. Skill in typing. Skill in spreadsheets and data entry. Ability to meet public. Ability to understand written and verbal instructions. Ability to organize and set priority for work to be done.

EDUCATION AND EXPERIENCE:  

High school graduate plus two years accounting or bookkeeping or related experience. A high school equivalency diploma from the State Department of Education may be substituted for high school graduation. An Associate’s degree in a business-related area, finance, or accounting may substitute for up to two years of experience. An Associate's degree in a business-related area, finance, or accounting may substitute for up to two years of experience. Computer literate.

ESSENTIAL PHYSICAL SKILLS:  

Acceptable eyesight (with or without correction). 
Acceptable hearing (with or without hearing aid). 
Ability to communicate both orally and in writing. 
Use of fingers.

ENVIRONMENTAL CONDITIONS:

Works inside in an office environment.

(Reasonable accommodations will be made in accordance with existing ADA requirements for otherwise qualified individuals with a disability.)

Supplemental Information

Florida Gateway College does not discriminate in education or employment related decisions on the basis of race, color, ethnicity, national origin, gender, religion, disability, age, marital status, genetic information, sexual orientation, pregnancy, or any other legally protected status in accordance with the law.