Purchasing Associate

About NY CREATES:

NY CREATES is a world-leading R&D, innovation hub and commercialization facilitator in advanced digital, analog and power technologies. NY CREATES serves as a bridge for advanced electronics, leads projects that advance R&D in emerging technologies, and generates the jobs of tomorrow. NY CREATES also runs some of the most advanced facilities in the world, boasts more than 2,700 industry experts and faculty, and manages public and private investments of more than $20 billion - placing it at the global epicenter of high-tech innovation and commercialization.

Job Description:

The Purchasing Associate position will be responsible for compliant procurement and contracting of goods and services which will support the Research Foundation's and NYCREATES academic, research, industry, governmental, and economic development missions.

The Purchasing Associate primary responsibilities will be to support the efforts of the Procurement Office. This is an onsite position with potential of working towards hybrid/remote eligibility after completion of the probationary period and pending supervisory continuous approval.

Job responsibilities include, but are not limited to:

1. Compliant Procurement of Goods and Services

• Vendor selection determination
• Price reasonability determination
• Analysis of business terms
• Contracting terms and conditions negotiation
• Collaboration with Research Foundation and NYCREATES legal teams
• Advisement of and recommendations to operation managers, executives, researchers and staff
• Accurate & timely facilitation of request for quotes, invitation for bids, request for proposals, centralized contracts, SSJs, blanket PO's, blanket releases and online orders
• Compliance with all applicable Research Foundation, State, Federal and NYCREATES procurement policies, procedures, and best practices
• Updating procurement status trackers accurately & timely, informing supervisor of procurements non-conforming to turn-around expectations, support of the Office of Asset Management
• Maintaining open communication with all internal parties as appropriate

2. Finance Support

• Blanket purchase order payment request processing
• Invoicing review and discrepancy resolution

3. Outreach

• Maintain appropriate & consistent contact between departments as necessary
• Individual will be responsible for educating stakeholders in procurement processes & compliant methods

4. Other reasonable duties as assigned

Requirements:

Minimum Requirements for Purchasing Associate

• Bachelor's degree (direct related experience may replace educational requirement)
• 1-2 years purchasing and/or finance experience 
• Ability to manage multiple priorities in a fast paced environment
• Strong organizational and communication skills
• Experience with Microsoft Office suite

Preferred Qualifications

• Experience with Oracle business software in a Sponsored Funds environment
• 1-2 years procurement experience conducting request for proposals
• Strong critical thinking skills
• 1-2 years of practical experience in contract negotiations
• Practical working experience with Research Foundation, NYS and/or Federal procurement policy including MWBE engagements and reporting

Don't meet every requirement? At NY Creates we are dedicated to building a welcoming, diverse and inclusive work place. If you are excited about working for NY Creates but your experience doesn't exactly align perfectly with the job description we encourage you to apply anyways, you might still be a perfect fit or a fit for another role at NY Creates.

This position is contingent on the satisfactory completion of a background check; this position may require annual background checks.

Additional Information:

Benefits

• Medical, Vision and Dental
• Competitive Pay and PTO
• Flexible Heath Spending and Dependent Care Accounts
• Basic / Optional Life Insurance
• Post-Retirement Health Insurance
• Employer contribution of 7% of earnings to a Basic Retirement plan after meeting one year of service.
• Optional employee contributed retirement account

Location:  257 Fuller Road, Albany, NY 12203

Pay Rate: $62,000- $65,000

*Posted rate is dependent on education and experience.

Application Instructions:

Employment is with the Research Foundation for SUNY which is an Equal opportunity Employer including individuals with disabilities and protected veterans.

Research Foundation employees are subject to restrictions related to participation in Foreign Government Talent Recruitment Programs, as defined and detailed in United States Department of Energy Order 486.1. You will be asked to disclose any such participation at the time of hire for review by the Research Foundation.

In compliance with the Americans with Disabilities Act (ADA), if you have a disability and require a reasonable accommodation to apply please call Human Resources at 518-437-8686.

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